Resignation Letter Format
A resignation letter is a formal request for an employer’s acceptance of resignation from employment sent by an employee. A resignation letter typically includes the reasons for leaving, the preferred date of departure, and a formal thank you to the employer for providing work thus far. Typically, an employer accepts the resignation letter and informs the employee of his or her last day of employment. A formal resignation letter is a smart way to request your departure from your job.
How to submit Resignation Letter?
An employee can use this resignation letter format and generator to quickly and easily generate a resignation letter citing several reasons. Once generated, the resignation letter can be printed on ordinary paper, signed, and handed to the employer. Resignation letters can also be emailed to the relevant HR Manager. When preparing a resignation letter, it is best to give the employer a reasonable amount of notice.
How to create a Resignation Letter?
This letter can be printed on simple white paper, signed, and delivered to the employer. Typically, a resignation letter is given to the human resources department or the supervisor. The employee keeps one copy of the document, while the employer receives another.
When receiving a resignation letter, it is best practise to require that the person receiving the document acknowledge receipt by signing on the document. If a resignation letter is sent through email, a request for confirmation of receipt can be made of the recipient.
In most circumstances, a resignation letter is just a request to be relieved of your duties in accordance with your job contract or appointment letter. On receipt of a resignation letter, it is up to the Employer to accept/reject/make a counteroffer, subject to the conditions of the employment contract. When an employer accepts a resignation letter, they usually include an end date of employment.
What to include in a professional resignation letter?
- End date and statement of resignation
Begin your letter by introducing yourself and your position at the organization. If you work at a small firm and your manager knows you well, this may seem superfluous, but it is necessary to mention it because the letter represents your official termination. Along with this information, a concise statement of your resignation should be included.
Also, having an end date in the first body paragraph is beneficial because that will be one of the first queries your employer will have.
In practice, this first paragraph would look like this:
I am writing to inform you that I am leaving my position as [Position Name] for [Company Name] as of [Date].
Consider how you’ve progressed or what you’ve enjoyed most about your time at the organization. Be as precise as possible – perhaps the employer gave professional development chances, or perhaps you appreciated the company’s climate and supportive environment.
It’s also wonderful for your company to be thanked for the time and resources they’ve put in to help you advance in your profession. Here’s an example of how this might look:
I appreciate the professional growth opportunities you have afforded me over the last two years. I’ve liked my time at [Company Name] and am especially grateful to have been a part of such a supportive team.
You can also indicate your next destination if you want. For example, if you’re changing industries to follow a passion or going to graduate school, you should say that. As an example:
I accepted a position as a [New Job Title] and am excited to [pursue my passion in X or continue my career with a focus on Y].
However, if you are leaving the company for a competitor, such information should be avoided.
- Details of transition
Mention your willingness to help with the transition in the third paragraph. As an example:
Please let me know if there is anything I can do to assist you during this transition. I am willing to assist in the training of my replacement and to ensure that all of my reports are up to date before my last day of work.
This sentence may appear differently to you. However, regardless of what you write, it’s a good idea to give specifics about how you’ll assist.
As an optional follow-up paragraph, go over the job you’ll be handing on when you depart the company. Although it is officially your manager’s obligation to pick up this work and determine how it will be continued, it is important to outline all of the projects and duties you’ve been in charge of to make the transition simpler on the organization in the meantime.
You can skip this section if you did not serve in a supervisory capacity or work with other departments.
- Personal Contact Details
This final paragraph is optional and isn’t required all of the time, especially if you don’t want or need to utilize your former company as a reference. However, because many candidates like to keep their professional networks intact, such a closing could look like this:
Thank you for providing me with the opportunity to work at [Company Name]. I wish you the best of luck and look forward to keeping in touch. You can contact me by email at [Email Address].
Be respectful in your resignation letter, regardless of your function, why you’re leaving, or who you’re informing. Employers appreciate gratitude and support during your departure, and the last thing you want to do is leave the firm on a sour note – even if you’re leaving for sour reasons.
By pulling inspiration from resignation letter samples, you’ll be able to secure your bridges and maintain your professional network as you go on your next adventure.