Digital Signatures?

A Digital Signature Certificate (DSC) is a secure digital key that certifies the identity of the holder, issued by a Certifying Authority (CA). It typically contains your identity (name, email, country, APNIC account name, Date and Time Stamping and your public key). Digital Certificates use Public Key Infrastructure meaning data that has been digitally signed or encrypted by a private key can only be decrypted by its corresponding public key. It is used for digitally signing documents online. Class 3 DSC is now used for all purposes, including MCA21 e-Filing, Income Tax e-Filing, GST, EPFO, TRACES, CERSAI 2.0, e-tenders and auctions & e-procurement, e-bidding, e-auctioning, Patents filing, etc., Every Director must mandatorily obtain a Digital Signature.
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Type of Certificates

Sign – Sign DSC can only be used for signing documents. The most popular usage of is signing the PDF file for Tax Returns, MCA and other websites. Signing via DSC gives the assurance of not only the integrity of the signer but also the data. It is proof of untampered and unaltered data and also mention the time of affixing DSC.
Encrypt – Encrypt DSC can only be used to encrypt a document it is popularly used in the tender portal, to help companies encrypt the documents and upload. You could also use the certificate to encrypt and send classified information. Encrypt DSC is fit for e-commerce documents, legal documentation and sharing documents that are highly confidential and contains information that needs to be protected.
Sign & Encrypt – Sign & Encrypt DSC can be used for both signing and encrypting. It is convenient for users who need to authenticate and maintain the confidentiality of the information shared. Its usage includes filing government form and application.

Types of Certificates

  •  Class 3 Digital Signature Certificates are required for e-tendering, e-procurement, e-bidding or e-ticketing for Indian Railway Catering and Tourism Corporation Limited (IRCTC), Indian Railways (IREPS), Directorate General of Supplies & Disposals (DGSND), Indian Oil Corporation Ltd. (IOCL), Hindustan Petroleum Corporation Limited (HPCL), Oil India Limited (OIL), Oil & Natural Gas Corporation (ONGC), Bharat Petroleum Corporation Limited (BPCL), GAIL, NTPC, Government of Gujarat, Maharashtra Government, Karnataka Government (Karnataka e-procurement), MGNREGA, West Bengal State Rural Development Agency (WBSRDA), Tamil Nadu Government (PMGSY), Madhya Pradesh Government, BIHAR GOVERNMENT (PMGSY), Government of Orissa (PMGSY), Coal India Limited, Gujarat Narmada Valley Fertilizers Corporation Ltd. (GNFC Ltd.), MSTC Limited, Neyveli Lignite Corporation Limited, Metal Junctions, Water Resources Department, Patent and trade marks registration, Air India etc.,
  • Class 3 (Individual) Certificate As e-filing is mandatory in ROC, Income Tax and GST (if applicable), every director/authorised signatory need to affix class 3 DSC on various forms, right from Incorporation.
  •  Class 3 (Organisation) Certificate – It is the upgraded version of Class 3 DSC mainly used while participating in OnlineBids or Tenders or used by Government Organisations.

Benefits

  1. Added Security
  2. High Standard
  3. Global Acceptance
  4. Legal Compliance
  5. Independent Verification

Documents Required

  1. Summary of Documents required – Indian Citizen
  2. List of accepted documents – Indian Individual
  3. List of accepted documents – Indian Organization
  4. List of accepted documents – Foreign Individual
  5. List of accepted documents – Foreign Organization
  6. Foreign Attestation procedure

A. Summary of Documents required – Indian Citizen

INDIVIDUAL CERTIFICATE ORGANIZATION CERTIFICATE
1. Aadhaar Offline XML 1. Authorization Letter
2. PAN (Softcopy) 2. Identity proof
3. Address proof (Softcopy) 3. Organizational proof
4. Photo (Softcopy) 4. Authorized Signatory proof

B. List of accepted documents – Indian Individual

IDENTITY PROOF (ANY ONE OF BELOW) ADDRESS PROOF (ANY ONE OF BELOW)
1. Aadhaar (eKYC Service) 1. Aadhaar (eKYC Service)
2. Passport 2. Telephone Bill
3. PAN Card 3. Electricity Bill
4. Driving Licence 4. Water Bill
5. Post Office ID Card 5. Gas connection
6. Bank Account Passbook/statement containing the photograph and signed 6. Bank Statements signed by the bankl by an individual with attestation by the concerned Bank official.
7. Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments 7. Service Tax/VAT Tax/Sales Tax registration certificate
8. Any Government issued photo ID having Name & address. 8. Driving License (DL)/ Registration certificate (RC)
9. Voter ID Card
10. Passport
11. Property Tax/ Corporation/ Municipal Corporation Receipt
12. Any Government issued photo ID having Name & address

C. List of accepted documents – Indian Organization

DOCUMENT NAME COMPANY PARTNERSHIP PROPRIETORSHIP AOP/BOI LLP NGO
TRUST
Copy of Organizational PAN Card, if GST No. not provided
Copy of Recent Bank Statement / Bank Certificate, if GST No. not provided
Copy of Incorporation, if GST No. not provided
Copy of Business Registration Certificate (S&E / etc)
Copy of Partnership deed containing list of Partners / Authorization Letter
Proof of Authorized Signatory (List of Directors / Board Resolution / Resolution)
Authorized Signatory ID Proof (Organizational ID Card / PAN Card / etc)
(If applicant is not a proprietor)
Copy of Applicant PAN Card

D. List of accepted documents – Foreign Individual

IDENTITY PROOF (ALL ARE MANDATORY) ADDRESS PROOF (ALL ARE MANDATORY)
1. Attested copy of Applicant Passport 1. Attested copy of Applicant Passport
2. Attested copy of VISA (If applicant is out of native country). 2. Attested copy of any other Government issued Address Proof
3. Attested copy of Resident Permit certificate (If applicant is in India)

E. List of accepted documents – Foreign Organization

IDENTITY PROOF (ALL ARE MANDATORY) ADDRESS PROOF (ALL ARE MANDATORY)
1. Attested copy of Applicant Passport 1. Attested copy of Applicant Passport
2. Attested copy of VISA (If applicant is out of native country). 2. Attested copy of any other Government issued Address Proof
3. Attested copy of Resident Permit certificate (If applicant is in India)

F. Foreign Attestation procedure Authorization letter with company seal and signature

FOREIGN ATTESTATION PROCEDURE
1. Embassy of Native Country (If applicant is out of native country)
2. Apostilled by Native Country, after Public Notary (if country is in Hague Convention)
3. Consularized by Native Country, after Public Notary (if country is not in Hague Convention)

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