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Are you facing difficulty while incorporating a company on MCA portal?

Are you facing difficulty while incorporating a company on MCA portal?

Here is the STEP WISE PROCEDURE for better learning and understanding in Simplified manner.

SL.NO PARTICULARS INFORMATION
1. SPICE+ FORM As part of Ease of Doing Business (EODB) initiatives, the Ministry of Corporate Affairs deployed a new WEB FORM christened ‘SPICE+’.

SPICE+ Stands for Simplified Proforma for Incorporating Company Electronically.

SPICE+ is an integrated Web form with a Single-Window for Multiple services.

2. Integration with Respective Authorities 10 services by 3 Central Government Ministries and Departments (Ministry of Corporate Affairs, Ministry of Labour and the Department of Revenue in the Ministry of Finance) and One State Government (Maharashtra)
3. Index of SPICE+ A New and user friendly Dashboard on the Front Office is created for SPICE+ and linked forms as applicable

PART A –

Name Reservation (New Companies only)

PART B –  

Company Incorporation

Application For DIN

PAN Application(Mandatory)

TAN Application(Mandatory)

GSTIN Application(Optional)

EPFO Registration(Mandatory)

ESIC Registration(Mandatory)

Opening Of Bank Current Account for the Company(Mandatory)

Professional Tax Registration(Only for Maharashtra and Karnataka)

Shops and Establishment Registration

4. SPICE+ PART A Name Reservation to be applied by selecting NEW APPLICATION

SPICE+ PART-A window shall be displayed for selecting and filling the below mentioned heads-

Type of company, Class of Company, Category of Company, Sub-category of Company, Main Division of Industrial Activity of the company, Description of the Main Division, 2 Proposed Names.

Any other supporting documents can be attached. Example – Object Clause of the Company or Trade Mark Registration Certificate or Board Resolution’s, if any.

Select Auto check – Save – Submit

Once submitted, CRC shall send mail (Registered mail id) either for approval or resubmission or rejection reasons for not approving the proposed name.

5. SPICE+ PART B Post approval from CRC, Application Number shall be created for each Private Company.

When we Select the Existing Applications- the List of Application Details shall be displayed.

Note:

1.There is an option of Date Filteration for Selecting the Application Details.

(This shall be useful when there are high number of applications)

2.SPICE+ form Shall be filed with MOA and AOA as attachments in case of more than 7 Subscribers

There shall be link on Application Number which shall redirect to fill the further details by Selecting FILL BUTTON  in PART B

1.       Structure of the Company

2.       Address of the Company

3.       Subscriber and Directors Details

4.       Particulars of Director and Subscribers Details (By selecting ADD/EDIT LINK)

5.       Stamp Duty

6.       PAN and TAN Information

7.       Requisite Attachments to be done

8.       Declaration to be checked

9.       Declaration and Certification by Professional (CA, CS or CMA)

Once the complete details and attachments are completed, Prescrutiny and Submit should be clicked.

There shall be message as shown below

Next step is to Select Existing Application and Application Number-the following shall be displayed

6. SPICE+ MOA  Need to select FILL BUTTON which shall redirect to fill the following details-

1.       Select the Table Applicable to the Company

2.       Name of the Company is Prefilled

3.       Registered Office of the Company is Prefilled

4.       The Main Objects to be pursued by the Company

5.       Matters necessary for furtherance of the Main Objects

6.       The Liability of the Member is limited (Need not to fill anything)

7.       Share Capital of the company

8.       Declaration

9.       Subscribers Details

10.   Signed Before Professional

Select Check form- the pop-up message displays

Then, Select Save button- the pop-up message displays

At last, Select submit Button- the pop-up message displays

7. SPICE+ AOA Need to select FILL BUTTON which shall redirect to fill the following details-

1.       Select the table as applicable to the Company

2.       Name of the Company is prefilled

3.       Selected table shall be displayed as below

4.       Details of Subscribers

5.       Signed before Professional

Select Check form- the pop-up message displays

Then, Select Save button- the pop-up message displays

At last, Select submit Button- the pop-up message displays

8. AGILE-PRO-S In place of AGILE-PRO Application to be submitted for availing the following registrations-

1.Goods and Service Tax Registration

2.Employees State Insurance corporation Registration

3.Employees Provident Fund Registration

4. Professional Tax Registration

5. Opening of Bank Account.

6. Shops and Establishment Registration

Need to select FILL BUTTON which shall redirect to fill the following details-

1.       Name of the Company is Prefilled

2.       Requisite Attachments to be done.

3.       Declaration by Office Bearer, Primary Owner, Authorized Signatory

4.       Please select prescrutiny and submit

9. Form NO. INC-9 INC-9 shall be Auto-generated in pdf format and the same to be downloaded to affix the DSC of Directors and Subscribers

Upload the same form as linked Electronic forms along with SPICE+ forms

10. Sequence of Forms Uploading SPICE+

 

E-MOA(If Applicable)

 

E-AOA(If Applicable)

 

AGILE-PRO(Mandatory in all the Cases)

 

INC-9 (If Applicable)

 

11. Validations 1.All Check form and pre-scrutiny Validations will happen on Web-form Itself

 

2.DSC and other Validations will happen at Upload level or Stage on MCA Portal

 

12. Approval Certificate of Incorporation (PAN AND TAN PRINTED) will be sent to the registered mail by CRC.

 

 

LIST OF ATTACHMENTS (To be Chosen case to case)

For SPICe+:

  1. Memorandum of Association (if Applicable)
  2. Articles of Association (if Applicable)
  3. Declaration by the first director(s) and subscriber(s) (Affidavit not required)
  4. Proof of office address
  5. Copy of utility bills
  6. Copy of certificate of incorporation of foreign body corporate (if any)
  7. A resolution passed by promoter company
  8. The interest of first director(s) in other entities
  9. Consent of Nominee (INC–3)
  10. Proof of identity as well as the residential address of subscribers
  11. Proof of identity as well as residential address of the nominee
  12. Proof of identity and address of Applicant I, II, III
  13. Resolution of unregistered companies in case of Chapter XXI (Part 1) Companies
  14. Declaration in Form No. INC – 14
  15. Declaration in Form No. INC – 15
  16. Optional attachments (if any)
  17. Attachments – Part A

For AGILE-PRO:

  1. Proof of principal place of business
  2. Proof of appointment of Authorised Signatory for GSTIN
  3. (Either of the documents– Letter of Authorisation/Copy of Resolution passed by BOD/
  4. Managing Committee and Acceptance Letter)
  5. Proof of identity of Authorised Signatory for the opening of a bank account
  6. Proof of address of Authorised Signatory for the opening of a bank account
  7. Specimen Signature of Authorised Signatory for EPFO

CONCLUSION:

The EODB initiatives taken by the Ministry of Corporate Affairs or other concerned Authorities or Departments over the last few years has remarkably fastened the process of company incorporation. Appreciating for a seamless integration and fast procedure and reducing lot of hurdles and ensuing time saving factor in availing multiple approvals in one single Window i.e., SPICE+ WEB BASED INCORPORATION FORMS.

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